Your pricing structure needs to be communicated upfront and with as much transparency as possible.

Prevent surprises with transparent pricing Here are some valuable tips to help you create an email invoice template that offers clarity and professionalism, fits your brand, and promotes action from your clients. Whether you’re using email invoice templates or crafting a message from scratch, certain nuances can make all the difference. Some software even allows for automated sending, making the process even more hands-off.Įxample of an invoice email template inside of HoneyBook 8 tips to keep in mind when sending your invoice via email Once set up, the software will automatically draft an email based on your template with the correct details every time you generate an invoice. Through invoicing software: Most modern invoicing software comes with the option to customize your email template.Whenever you need to send an invoice, copy the template, fill in the specific details, and you’re good to go. Manually: If you’re sending your invoices via regular email, craft a template in your drafts or notes.There are two ways you can use your email invoice templates. HoneyBook provides a wide variety of industry specific invoice templates, for tutors, graphic designers, doulas, consultants, photographers, and so many more. Once you’ve perfected your template, you can trust it to deliver the right information every time.įor example, if you’re a designer, using a designer invoice template will help streamline your invoicing process, and leave more room for you to do what you love – design – and focus on growing your business. Error minimization: The chances of missing out on essential details or making errors decrease significantly with templates.With a ready-to-use template, all you need to do is fill in the specifics, and you can save hours in the long run. Efficiency and time-saving: Crafting a perfect email every time is tedious and time-consuming.This consistency helps to build trust and credibility with your clients. Consistency and professionalism: An invoice email template provides every client with an easy-to-understand and professional-looking email.Using invoice email templates isn’t just about speed or simplicity-it’s about building consistency, professionalism, and a smooth invoicing process. Thank you for attending to this matter promptly. aims to ensure a clear and hassle-free payment process for all clients. If there are any issues or concerns, please inform me.

Remember, you can make your payment through. If this has been an oversight, kindly process the payment at your earliest convenience. I’m reaching out to notify you that Invoice #12345, originally sent on, is now overdue.

A professional email signature with your name, title, and any contact information.

A conclusion that expresses appreciation for the opportunity to work with them now and in the future.

Invoice details within the body of the email, including the invoice number, due date, service provided, payment terms, payment methods, and contact details.

A greeting with a salutation to personalize your interaction.

An email subject line with the invoice, due date, and product/service.

In general, every invoice email template should include the following:

Why small businesses need effective invoice emails.

8 tips to keep in mind when sending your invoice via email.

With the right email template and online payment software, you can make sure you’re making it easy for your clients to pay online seamlessly and quickly. Do you keep it strictly formal or add a bit of your personality? What information needs to be there other than the invoice amount and due date?Įven though it seems like such a simple step in every project, learning how to write an invoice email can help protect you from late payments and confusion. When sending online invoices, it isn’t always clear what to include. Discover how to craft effective invoice email templates that ensure quicker payments and keep clients up-to-date with their account status.

Sample past due invoice email